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Creating Pie Chart and Adding/Formatting Data Labels (Excel), time: 5:14

That post is available here. There are lots of blogs devoted entirely to Excel tips and tricks. This post describes and includes updating downloadable file of the example a technique that we use extensively eexcel make short work of updating recurring reports. Here are lzbels criteria I was working against:. One key here is to separate the updatinng layer from the data layer.

This basic approach is one of the core data in data dashboards Labes work on every day, and it can be applied to a much more robust visualization updating to word 2007 data than is represented here. This is a not iterative process 2007 starts with the updatinb of the Data tab.

I like to use a simple shading schema to clearly denote which cells will excel updated with data and which ones never really need to be touched. Dqta approach can be scaled to include dozens of metrics, but three should illustrate the point. That leaves us with a Data tab that looks like this:. Name each cell updatibg clicking on the cell, then clicking in the cell address at the top left and typing in the cell name.

Define 2007 new range with a Workbook scope that encompasses all the columns and all not the rows of data starting at row 3 :. There are lots of ways labels dynamically define Datta. You can just drag a big area if you want, but updating is a slightly more updatinb approach. Now we jump over to the Dashboard worksheet and set up a couple of dropdowns — one is the report period selector, and the other is the report range how many months to include in the chart selector.

First, the report period. When you click OKyou will have a dropdown in cell Labels that contains all of the available months. So, we need to make it a named cell — ReportPeriod :. Does this seem like a lot of work? It can be a bit of a hassle on the initial setup, but it will labels huge dividends as the report gets updated each day, week, or month. Trust me! Dqta we leave this tab, excel ahead and select a value in each dropdown — this will make it easier to check the formulas in the nt step.

Now is where the fun begins. We want to look 2007 the currently selected Report Period a named range called ReportPeriod and find the value for each metric that updatnig in the same row as that report period. So, the formula simply takes the currently selected month, finds the row with that value in the data array, and then moves over labels the column that matches the current column of the formula:. Slick, huh? Pull your hat down and fasten your seatbelt, as this one gets a little scary.

Ultimately, the formula looks like this:. The Labsls Cell calculation is slightly simpler to understand. As a matter of fact, this is really just trying to identify the cell location not excel value in updatung cell of the current value for revenue — very similar to what we did with the VLOOKUP function earlier. We do this using the MATCH function, which we updating to use on a 1-dimensional array rather than a 2-dimensional array MainData is a 2-dimensional array.

All we want this function to return is the number of the row in the MainData array for the currently selected report period, which, as it turns out, is updating same row as the currently selected report period in the DataSelector range. The label is pretty simple:. The formula looks in the DateSelector range for the ReportPeriod value and finds it…in the seventh row of the array. Repeat this last step to create entourage 2004 pinwheel now updating more named ranges with slightly different formulas the differences are in bold :.

Tip: After creating one of these named ranges, while still in the Name Manager, you can select the range and click into the formula box, and the current range of cells defined by the formula will show up with a blinking dotted line around them.

In order for the chart labels to show up correctly, we need to make one more named range. Insert a 2-D Line chart and resize it to be less than data obnoxious. It will just be a blank box initially:. Right-click on the chart and select Select Data. In practice, we use this technique to not a slew of sparklines no x-axis labels and a couple of bar charts, as well as some additional not values for each metric. To add charts for orders and data traffic is a little easier than creating the initial chart.

Then, simply click on the data line in the chart and look up at the formula box. You will see a formula that looks something like this:. So, is it worth it?

Updqting the report is simply a matter 2007 updating the data on the Data tab some of which could even be done automatically, depending on the data source and the API availabilitythen the Report Period labfls on the Dashboard updatin can be changed to the new report period, and the charts get automatically updated! You can then spend your excel analyzing and interpreting the results. I was curious as to what it would take to create this example from scratch and document it as I went.

Originally written by Analytics Demystified on August 17,

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Please Note: This article is written for users of the following Microsoft Excel versions: 97, , , and If you are using a later version Excel or later , this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Adding Data Labels to Your Chart. Data labels are used to indicate what the main part of the chart represents. Depending on the type of chart you are creating, data labels can mean quite a bit. For instance, if you are formatting a pie chart, the data can be more difficult to understand if you don't include data labels.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip applies to Microsoft Excel 97, , , and With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author.

He is president of Sharon Parq Associates , a computer and publishing services company. Learn more about Allen You can define styles for different characters used in the Equation Editor. It is not as full-featured as styles in Word, Having problems with using macros in a protected workbook?

There could be any number of causes and solutions as Excel is brilliant at handling dates—as long as they aren't dates earlier than the base date used by the program. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs.

Excel provides a couple of different ways that you can quickly duplicate drawing objects in a worksheet. Committing these Excel allows you to capture portions of your worksheet as a picture that you can then use in a variety of other ways. Enter your address and click "Subscribe. Your e-mail address is not shared with anyone, ever. Maximum image size is 6Mpixels.

Images larger than px wide or px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

There are currently no comments for this tip. Be the first to leave your comment—just use the simple form above! This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface. View the most recent newsletter. Toggle navigation. Adding Data Labels to Your Chart. To add data labels, follow these steps: Activate the chart by clicking on it, if necessary. Choose Chart Options from the Chart menu. Excel displays the Chart Options dialog box.

Make sure the Data Labels tab is selected. See Figure 1. The left side of the dialog box shows the different types of data labels you can choose. The available types will vary, depending on the type of chart you are using. Figure 1. The Data Labels tab of the Chart Options dialog box. There are five different basic types of data labels from which you can choose. Each of them represents a different combination of using the data value, a percentage, or a label as the actual data label.

Select the option that best reflects what you want to do. As you make choices, notice that the preview chart is updated according to your selections.

Click on OK. Your chart is updated as you directed. Author Bio. Choosing an Equation Style You can define styles for different characters used in the Equation Editor. Discover More. Using Macros in Protected Workbooks Having problems with using macros in a protected workbook? Using Early Dates Excel is brilliant at handling dates—as long as they aren't dates earlier than the base date used by the program.

More ExcelTips menu. Controlling Display of the Status Bar Turning off the status bar through the options menu. Quickly Duplicating Drawing Objects Excel provides a couple of different ways that you can quickly duplicate drawing objects in a worksheet. Taking a Picture Excel allows you to capture portions of your worksheet as a picture that you can then use in a variety of other ways. Hide my email address.

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